Begin with the audience
Ask what participants already know, which questions matter to them and how they prefer to learn. Involve women, young people and people with disabilities when planning the format. Consider language, timing, travel and access needs rather than assuming one arrangement works for everyone.
Set one clear learning aim
Decide what participants should understand by the end. Choose a manageable topic and use examples relevant to their daily work. Distinguish a general discussion from a technical demonstration that requires suitable equipment and a qualified facilitator.
Prepare the session
- Confirm a venue, facilitator and practical timetable.
- Share accurate joining information and any confirmed costs.
- Identify materials, accessibility arrangements and responsible contacts.
- Ask permission before photographing people or collecting their details.
- Allow time for questions and feedback.
Close with a practical next step
Summarise the main points and give participants a way to find further information. Record unanswered questions and the person responsible for follow-up. Share only the information participants have agreed may be shared.
Work with TABICA
Send the Secretariat an outline if you propose an association learning activity. Confirm responsibilities and approval before using TABICA’s name or announcing a joint event. This guide supports planning; it is not an announcement of a scheduled session.